Public Policy efforts to improve child care and early education wouldn’t be possible without you, our advocates. We count on people throughout the state to help us convince legislators and state agencies of the importance of improved child care policies.

How To Write Legislators

General Guidelines

  • Personal letters are more effective than form letters, post cards or petitions.
  • Address only one topic per letter. Be brief, pertinent and concise.
  • Your letter will be more effective if you have specialized knowledge on the issue. Be thoughtful and informed – do your homework – evaluate and weigh the issues.
  • Be calm, courteous and reasonable. Offer constructive suggestions. State what you think needs to be done.
  • Express appreciation for work already done — or write a thank you letter when you approve of action taken.

Addressing Your Letter

  • Do address your letter correctly and if handwritten, write legibly.

State Senator

Hon. John Doe
State Senate
State House
Springfield, IL 62706 

Dear Senator Doe 

State Representative

Hon. John Doe
State Senate
House of Representatives
State House
Springfield, IL 62706 

Dear Mr. Doe 


The Hon. John Doe
State House
Springfield, IL 62706 

Dear Governor Doe 

U.S. Senator

Office of Senator John Doe
United States Senate
Washington, D.C. 20510 

Dear Senator Doe 

U.S. Representative

Honorable John Doe
(Addresses are listed in this directory)
Washington, D.C. 20515 

Dear Mr. Doe
Dear Representative Doe 


President John Doe
The White House
1600 Pennsylvania Ave.
Washington, D.C. 20500 

Dear President Doe 

The Body of the Letter

  • Your letter should consist of three substantive paragraphs:
  • The first paragraph should state the reason for writing. Whenever possible, identify a bill by number and title. Or, use some descriptive sentence (e.g. “child care standards”) in your letter.
  • In the second paragraph explain why you are writing – your family, business, or political connection to the issue. Then state your view and your reason for it.
  • In the third paragraph, state what you think needs to be done such as vote for or against a bill or introduce new legislation.

Sample Letter To Legislator

Your Address 


The Hon. John Doe
State Senate
State House
Springfield, IL 62706 

Dear Senator Doe, 

I am writing to express my support for (or opposition to) [ bill number ], the [ title of bill ] Law. 

As an employed mother of two pre-school children, [ state your interest in or expertise about this issue ]. This legislation would [ state why you think this legislation is important or problematic ]. 

I urge you to vote in favor of (or against) [ bill number ] so that [ brief summary of why you are for or against the bill ]. 

Very truly yours, 


Prepared by: Ann Ashton, B.S.
Department of Human and Community Development
University of Illinois
July, 1996


League of Women Voters of Illinois. (1985). Legislative Directory of the 89th General Assembly of Illinois . [Brochure]. Chicago, IL

Ranck, E.R., (1995, February). The power of the word: The art of letter-writing. Paper presented at the meeting of the National Association of Child Care Resource & Referral Agencies.

Public Policy

The National Association of Child Care Resource and Referral Agencies (NACCRRA) maintains current information on public policy.

Contacting Legislators